Allowances for things like food, accommodation, and mileage follow HMRC’s recommendations, as you’d expect. Travel and Expense Reimbursement Policy Inform employees of their responsibilities to control and report travel and entertainment. Here’s how we’d recommend your policy approaches a range of key expenses: Additional travel The company likely feels that can’t afford to be unclear about its rules, and has been quite exhaustive in stating what’s permitted. The purpose of this policy is to: Describe the types of expenditures that are reimbursable by the company. Employee Handbook TRAVEL POLICY. It also states clearly the likely penalties if the policy isn’t followed properly. It’s a fascinating document, including a few highlights: If that sounds like the kind of company you’re building - and you’re willing to back it up - then perhaps the Netflix approach is right for you. That's how it works here at Spendesk, and we'd love to help you achieve the same outcome: hbspt.cta._relativeUrls=true;hbspt.cta.load(2694209, 'ba2ee015-c578-4c5a-b787-2224a5e2fa57', {}); The latest spend management insights. But it includes the firm’s recommended top 10 elements to include in your own policy. Any eligible expenses that you incur on behalf of [Business Name] will be reimbursed in full. Travel will coordinate with Security to make ground transportation arrangements in high threat locations. ... Members may download one copy of our sample forms and templates for your personal use within your organization. RECEIPTS All claims MUST be supported by a valid receipt or invoice, which in the case of expenses incurred in the UK means a VAT receipt/invoice. We’ve pulled out the most noteworthy aspects of each below, and you can click the links to see them in full. Our must-haves cover everything from overtime and social media to how your firm handles harassment. Putting an expense policy together is often a long, drawn out process. TRAVEL-RELATED EXPENSES This section should be a list of travel-related expenses that are acceptable and in-policy. The policy begins by setting out two clear operating principles: While quite exhaustive, this policy does read as though written by those with the best interests of both employees and the institution at heart. If other team members have input - not just your finance team - you can be confident that your policy will reflect what's best for the whole company. Travel and Expense Reimbursement Policy. Dartmouth’s travel and expense policy is one of the more legal and technical policies we’ll see. You don’t need a link to see the full Netflix expense policy - it only contains five words: For obvious reasons, this has become famous. Then use these insights to write a successful policy that team members actually use. Travel and Expense Policy This policy applies to all employees of Teqnavi ("Our Company") as of December 2, 2015. More often than not, that means a simple, clear, and concise travel and expense policy. The Bank wants staff to be able to perform at their best when travelling for work.”. Establishing a clear and fair expenses policy is vital to the health of your business – poor management of travel expenses costs your business money. This will give you a great starting point if you choose to list out categories - not an essential element of an expense policy, but often a good idea. Real company expense policy samples. This means you’re going to have to list every travel and entertainment related expenses that your company is willing to cover, as well as all of the restrictions or guidelines for booking when it comes to those two categories. e.g. It’s also worth examining the procurement section near the beginning of the policy. He lives in Paris, loves music, and writes his own brand of cultural criticism for fun. Defining a policy is one thing, implementing it in a user-friendly manner is a completely different ball game, we will conclude this guide by mentioning some best practices which you can use to successfully implement a Travel and Expense policy in your company. This is an example of a very detailed employee travel expense policy. 7+ Travel Expense Policy Examples – PDF, Word. We don’t have the full policy itself, but rather a set of key benefits given to Basecamp employees. Despite this, it’s fairly easy to understand and is only 9 real pages of text. Travel and Expense Policy Sample – As soon as you’ve built the policy, you must enforce it. The expense categories that you will reimburse travelers for will constitute the majority of your travel policy. Travel and Expense Policy Template So it's time to write your company's expense policy. 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