Liz Roscher. Using cc means that you send the email to another person — or other people — in addition to the primary recipient or recipients. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. When you use the Cc field, both the original recipient and all carbon copy recipients see the email addresses the message was sent to, and some people might object to their email address going public. Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’) Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. Copying others and even hitting reply-all aren’t always the wrong choice. This script will not be responsible for sending email to actual destination. And where does this happen? Even more importantly, BCC. Dr. Melissa’s philosophy is that personality may dictate our preferences for action, but our capacity is usually much higher. Adding a CC to themselves immediately puts the item as unread in their inbox until they process it appropriately. But lengthy autobiographical emails can cause more harm than good, particularly when they get out of hand. Only copy people who need to know the information you are sending. Use this as an opportunity to discover more about yourself. The term “cc” is short for “carbon copy,” a holdover from the days when memos were written on a typewriter. So you have to make sure email server is properly configured and running on your machine to send email to the given email ID. So why are we always running into communications snafus because someone…, Email Best Practices for Teams | GTD Times. Some email programs place the phrase "undisclosed recipients" in the address field instead. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. Reply All only when absolutely necessary. BCC stands for Black Carbon Copy. Many e-mail systems, including the widely used Microsoft/Outlook Exchange Server and IBM Lotus Notes/Domino Server, offer a Message Recall feature. One unproductive default comes from a desire to fill an empty space. And, I appreciate when that distinction is made for me in return. BCC is an abbreviation used in email, which means simply Blind Carbon Copy. In Gmail, you can CC up to 100 recipients in any one email. In fact, this is one of our top email values that we've shared before. Copying others and even replying to all become a part of a culture of email communication. CC Sabathia has missed the point of retirement by getting totally jacked. When you use cc, everyone who receives the email can see who else received it. If you’re sending from a personal address—for a job application or informational interview, for example—make sure your address is still professional sounding. Be discerning about your use of To: vs. Cc:. Blind carbon copy (abbreviated Bcc) allows the sender of a message to conceal the person entered in the Bcc field from the other recipients.This concept originally applied to paper correspondence and now also applies to email.. The cc (“carbon copy”) connotes the same thing as the “Bcc” — the cc’d person is on the email but is not expected to respond — but it does so openly. Make. Similarly, we may think to ourselves, “The CC field is there! Some people refer to CC as “courtesy copy,” which better describes what a CC actually is. When you need to copy someone, you would normally add that person to the “cc” or carbon copy field. If you’ve got nothing to say to them, then why are they copied? But, as with all forms of communication, there are rules involved in ensuring that communication between you and your recipient is orderly and civilized. A blind carbon copy is a copy sent to an addressee that is not visible to the main and carbon copy addressees. If someone needs to be copied without the others on the list receiving his or her email, use “bcc” or blind carbon copy. Ever receive an email where it's unclear who has the action because everyone is in the "To:" field? A Welcome Email subject line should catch the reader’s attention, thank them for signing up, and give them a reason to open your email. Blind Carbon Copy (BCC:) will hide the address list from all the recipients. Personally, I find I am much more conscious about what I am asking for, and from whom, when I clearly delineate between who has action and who just needs to receive the information. Here’s what’s actually motivating all of that maddening unnecessary CC-ing: A significant motivator of human behavior is fear. Email is a service which allows us to send the message in electronic mode over the internet. Both “cc” and “bcc” are additional fields you can enter when sending an email. Enter the email address of recipients who’ll receive a copy of the email in the CC field. Actually, the above script is a client email script, which will draft email and submit to the server running locally on your Linux/Unix machine. If not, a simple heads up on the etiquette surrounding this feature could really help you out. It includes those recipient addresses whom we want to keep informed but not exactly the intended recipient. The message becomes part of a saved record. So, before we dive into the specific sections of your email, let’s take a look at the fundamentals.Even if you ignore or forget every single other part of this article, at the very least make sure you’ve checked these boxes. CC: List names of other people who will receive copies of your memo. Both “cc” and “bcc” are additional fields you can enter when sending an email. Cc: stands for "carbon copy." On the flip side though, I've actually been seeing quite a lot less of those. There are rational reasons to copy others on an email: As long as we stay disciplined and rational with our CC habits, we’re in good shape. On a daily basis since 2007, Dr. Melissa has helped business people worldwide be more focused, balanced, and productive. Others are so afraid of being held to their writing that they don’t respond at all. She became increasingly annoyed with this person on her team. But do your coworkers? While you're at it, you should let them know whether you expect them to reply all, too. Replying to the thread ensures that the person to whom the carbon copy was sent received it as well as the original recipients. However, do humans always work rationally? CC stands for Carbon copy. People vary in the quantity and quality of the feedback they want to receive from those around them. And, today, CC … CC-ing isn’t always a bad idea. Read more by Melissa Gratias, PhD », Your message is genuinely relevant for all recipients, All email recipients need to take actions. To break out of a loop of unproductive defaults, pause and reconsider. I’ve worked with clients who write and rewrite emails to the point of obsession. If you’re the person who copies others on your emails in anticipation of appreciative replies, then pause and reconsider. When you build a house, you start with the basement. Read Outlaw Email: An Excerpt From Under New Management ». in their inbox is a way to make it more visible than in their sent items folder. They’re a result of trial and error in finding the best path from Point A to Point B. Maybe it's just my own little bubble, but it seems like even the older generations are actually finally starting to get the hang of computers. It’s already in your calendar anyway. But email-related actions still have consequences (and causes). There are some downsides to sending email carbon copies. It’s not a weakness to desire reinforcement – it’s a variant in human behavior. The term CC stands for “carbon copy”. Ish. Cc (Carbon Copy ) is a field in an email that contains the list of recipients. Many of our default behaviors are productive. In some circumstances, the typist creating a paper correspondence must ensure that multiple recipients of such a document do not see the names of other recipients. In other words, email breeds. One of the most important strategies for dealing with inbox overload is making your messages easy to act on. Anyone listed in the Cc: field of a message receives a copy of that message when you send it. When referring to email, “cc” means carbon copy and “bbc” means “blind carbon copy”. When you use the Cc field, both the original recipient and all carbon copy recipients see the email addresses the message was sent to, and some people might object to their email address going public. For example, a retail employee may e-mail another employee saying he can work for her on a certain day. So if you send 50 emails a day, you probably receive 100 to 150 in your inbox. But if you do use it, that way you don't get hit with dozens of reply-alls and leak everyone's email address to every virus-infected machine on the list. Save it as a draft until you are ready to send it. When referring to email, “cc” means carbon copy and “bbc” means “blind carbon copy”. Click CC, as shown below. There are some downsides to sending email carbon copies. It should be precise and to the point. In computer systems, these would be “defaults.”. GTD explains how these two fields can help you achieve this goal: We all get tons of work email a day, and our inboxes can get cluttered in the blink of an eye. It is common practice to abbreviate the verb form, and many forms are used, including cc and cc:. If your email program insists on at least one TO: address, enter your own. The Shortcomings of Cc . More often, people respond to this fear using the CC field. So it makes perfect sense that she became a productivity psychologist...right? If you need to copy your boss on an email, copy your boss, but don’t pretend they aren’t copied. Look, there’s nothing wrong with enjoying the positive feelings that result from a job well done. 1. At this point a carbon copy would be created and this eliminated the need to send the same document to several people. This document [ Adobe Acrobat (pdf) version] is intended to offer guidance to users of electronic mail (e-mail) systems. Which meant a lot of emails about his thoughts and accomplishments…and a lot of people filling up the CC field. Productivity weblog GTD Times points out a simple one: knowing the difference between "To" and "CC.". It offers an efficient, inexpensive and real time mean of distributing information among people. However, sometimes our defaults are unproductive. Compose your email subject and message. Hit Send when your message is complete. The email addresses you add to the “bcc” […] To facilitate easier communications, crowd controls are usually described under one of the following systems: That’s likely why 281 billion emails were sent daily in 2018. A really great way. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. The Shortcomings of Cc . When to use CC vs. BCC: CC means Carbon copy. Why? Cc: is simply for their information—with no expectation that they will take action on the email, other than receive it. One was in a leadership role and found herself being CC-ed on the majority of emails written by a member of her staff. The CC (carbon copy) field allows you to send an email to multiple recipients. If you're good about your email, you've already been doing this for years. With greater awareness, you may uncover insights that you can use to CC less — and streamline and improve your work communication across the board. A recipient of Cc field has a record of the email sent to the primary recipient under To: field that means a recipient of Cc field also get the exact copy (or carbon copy) of the email that is received by a recipient in To: field. managing emailpersonal productivitybusiness communication. Are you giving enough feedback and positive reinforcement to your team? That is, to send the message to additional recipients beyond the primary recipient. All other recipients of that message can see that the person you designated as a Cc: recipient has received a copy of the message. How Is “CC” Different from “To” in Gmail? Using CC in current email language means you’re sending an email not only to the primary recipient in the “To” field, but also to one or more secondary recipients. Click Compose to open a new message. The ends that they used to help us achieve is no longer desirable (or maybe never was). This sends a copy of the email to the recipients as well as the people being cc’d. I think it is relevant to the question since the OP asks why people CC themselves in an email. CC. This feature is supposed to delete unread copies of the recalled message from the recipients’ inboxes so they never see it. We all develop habits, rituals, and mental maps that allow us to go on autopilot in familiar situations. You might copy your boss because you fear that she won’t think you’ve followed through without seeing proof. All your recipients (primary + CC’d) will receive the email. It was a very popular office supply decades ago, and can still be found in some places. Let’s see how it … The CC feature ensures that all your recipients can see who has been added to your mail. As a psychologist who focuses on productivity and workplace behavior, there’s one topic that’s almost always guaranteed to lead to heightened emotions: email overload. The “cc” line can be placed in the heading, next to the heading, or at the bottom of the document. Cc: and Bcc: (‘carbon copy’ and ‘blind carbon copy’) Copying individuals on an email is a good way to send your message to the main recipient while also sending someone else a copy at the same time. Few amenities in the modern digital workflow are so widely available but so widely ignored (or outright abused) as the the email BCC function. We designate the To: field for who has the action (could be multiple people). Here’s my advice to you: Don’t let fear dictate your choices at the keyboard. It is a way in which I use CC-ing myself in the email. Now, with email Cc: is referred to as “Courtesy Copy” being there is no tangible hard copy to send. And, today, CC is a substantial cause of the email problem. Address all recipients of your emails by name in the body of the email. The email addresses you add to the “bcc” […] Cc: is simply for their information—with no expectation that they will take action on the email, other than receive it. Reply only to people who are directly impacted by your response. The "Cc:" option is often used in business communications when a message is intended for one person, but is relevant to other people as well. This can be useful if you want to convey the same exact message to more than one person. And if you’re the leader being bombarded by CCs in your inbox, try to ascertain why. Try something like “Thanks for signing up. The human brain takes in a ton of information from the five senses and uses shortcuts to keep from being overloaded. The Subject field indicates the purpose of e-mail. The Cc: noted at the bottom of the letter let the person the letter was going to know who would get that “carbon copy”. I find it useful to keep emails and reports segregated by Project in my inbox. Email is the preferred mode of communication in business, both internally and externally. It’s simply what we do. The “To” field is used for your primary recipients — people who are required to act in response to your email. Consider these options before CC-ing people on your next email: As you start to become more mindful of how you CC others, you may begin to notice your own habits and patterns. – Luhar Oct 5 '12 at 23:21 If you're going to send an email out to a couple hundred people, chances are you should be using it (well, in many cases you should rethink sending it in the first place). Can you get the feedback you need during regularly scheduled meetings? It's not that hard! Email. In my work with a number of corporations, I’ve consistently found that the average number of emails people receive is typically two to three times what they send. Definition of Cc. Only the person's own address will appear. Step 3. Construct a single daily or weekly status update email to your manager in lieu of copying them on emails. The abbreviation CC comes from “carbon copy.” By placing a sheet of carbon paper between two pieces of paper, the pressure from writing on the first piece of paper will push the ink from the carbon paper down onto the second piece of paper, producing an additional copy of the document. In e-mail, a carbon copy (abbreviated "cc," and sometimes "fcc" for "first carbon copy") is a copy of a note sent to an addressee other than the main addressee. You might want to keep your colleague in the loop because of a communication breakdown that happened two years ago. Some … It must contain something!”. The Cc: noted at the bottom of the letter let the person the letter was going to know who would get that “carbon copy”. E-Mail Etiquette Introduction. CC stands for “carbon copy.” If you’ve never seen carbon paper, it’s a type of waxy tissue paper that is used for duplicating typing or writing from one sheet to another. CC is often used as a verb, as in “I C… For example, you may have a work colleague that acts as a back-up when you're on vacation or not at work. This can be useful if you want to convey the same exact message to more than one person. It’s the way we’ve always done it. Now, with email Cc: is referred to as “Courtesy Copy” being there is no tangible hard copy to send. If the main motivation of copying others is to allay your own fears, pause and reconsider before hitting send. Discuss the issue in the next regularly scheduled meeting. Bcc (“blind carbon copy”) also sends a copy of the email to one or more people beyond the primary recipient (s). BCC. When you write an email, there is a greater sense of accountability than with a spoken word. Note: To send a message, you must always specify at least one recipient in the "To:" field. It shows in black and white what you wrote on a particular date and to whom. As measured by almost every personality test known to psychology, Dr. Melissa Gratias has the profile of a disorganized, scattered person who detests planning and thinks calendars are for wimps. In common usage, an email message has three fields for addressees: the To field is for principal recipients of the message, the CC field indicates secondary recipients whose names are visible to one another and to the principal, and the BCC (blind carbon copy) field contains the names of tertiary recipients whose names are invisible to each other and to the primary and secondary recipients. Ask yourself (and others, if needed) the question “why” over and over again until you get to the root cause of the over-copying. A normal email address can have three classes of email recipients: the To recipients, the CC recipients, and the BCC recipients. I’ve also had clients who were on the receiving end of these kinds of emails. Speaking from experience it was a real pain when you made a typo! If your company still relies on email to collaborate, then this antiquated acronym is stealing your time. In this case, putting emails that indicate that something requires action (a task, something to follow up on, etc.) It’s simple, straightforward, secure, and takes place in real time. Even if you don’t trust your coworker to follow through for you, copying the boss in an email is not the best strategy, says career expert Todd Dewett, PhD. Dr. Melissa is a blogger and social media nerd, so follow her! The CC field. The motivating factor in both of these cases was a need for positive reinforcement on the part of the sender. How do we respond to that fear? You'd think email is old enough to be considered common sense by now, but it has a lot of basic etiquette rules that people just don't follow. Step 4. However, there are alternatives to consider, especially if you suspect that fear, a need for positive reinforcement, or unproductive defaults might be motivating you. The To recipients are thought of as the primary recipients of the email, the CC recipients are those who are receiving carbon copies of the email, and the BCC recipients are those who are … Another unproductive default is a desire to follow the crowd. Most people know what happens when they address mail TO: people when creating a new message.However, they are less sure about the two other options: CC: ( Nope. It was a very popular office supply decades ago, and can still be found in some places. Probably not. Use Cc: (Carbon Copy) - for recipients you are sending a copy to. This meant that my client’s inbox was full of emails that did not require any actions on her part. I recall a particular client who saw email as a great way to communicate his thoughts and accomplishments to his boss and his colleagues. This is not a "how-to" document, but rather a document that offers advice to make you more computer-worthy (probably more worthy than you desire) and to prevent you from embarrassing yourself at some point in the near future. Carbon copy can be used as a transitive verb with the meaning described under e-mail below related to the CC field of an e-mail message. Speaking from experience it was a real pain when you made a typo! And there is a time and a place for tooting your own horn. If you’re guilty of misusing or neglecting its power (and there’s a good chance you are), it’s time to repent and, in the process, cut down on spam and protect the privacy of your friends and family. Like a physical carbon copy, a CC is a way of sending additional copies of an email to other people. Every recipient email address you enter into the “to” and “cc” fields will be able to see each other. Now what?” Let them know they’re part of a community: Don’t be afraid to showcase your success as an email marketer. Do you have empty drawers or bookshelves in your home or office? Cc stands for carbon copy which means that whose address appears after the Cc: header would receive a copy of the message. (and you want everyone to explicitly see this) Bcc: (Blind Carbon Copy) - Put the email address here if you are sending your recipient(s) a Copy and you do not want the other recipients to see that you sent it to this contact. It has its origin in how office assistants would send mail to a second recipient. She has tried similar principles with her husband and two children with varying degrees of success. , including CC and CC: is simply for their information—with no expectation they... 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Receives a copy of the feedback you need to send copy of the email address of recipients who ll... Sent received it in anticipation of appreciative replies, then pause and reconsider before hitting send getting jacked! Segregated by Project in my inbox to collaborate, then this antiquated acronym is your. One recipient in the body of the email of appreciative replies, then pause and reconsider Courtesy!
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